Information to be provided upon call at port

When:

The entry summary declaration must be submitted before the goods enter the EU. The deadline depends on how the goods are packed on the ship:

• Containerised cargo: 24 hours prior to loading the goods in the port of departure.
• Bulk or batch: four hours prior to the arrival of the goods to a port in EU.

The above rules have some exceptions whereby the entry summary declaration may be submitted at the latest two hours prior to the arrival of the goods to the first port in the EU:

• Goods arriving from Greenland, the Faroe Islands, Morocco, ports in the Baltic Sea, North Sea, Black sea or the Mediterranean.
• Moving between a territory outside the customs territory of the Union and the French overseas departments, the Azores, Madeira or the Canary Islands when the journey last for less than 24 hours.

Why:

The customs authorities needs to detect and address security and safety threats.

Data filling:

An entry summary declaration should be submitted in the common EU Import Control System (ICS2).

The information in the entry summary declaration is provided either in full by the maritime carrier or by both the maritime carrier and other actors involved in the handling of the goods, known as house filers, providing their respective information.

The information to be submitted depends on your role:

• A maritime carrier files information at master consignment level. This includes vessel number, route, times of departure and arrival, custom office of first entry (COFE), container list etc.
  
• en maritime house filer holds and files information about goods at house consignment level. They have more details about a consignment, such as information about the consignor and the consignee (e.g. name, e-mail address, telephone number) and information about the contents of the consignment (e.g. description of the goods) A house filer can be a haulage company, a ground handling agent, an importer, a ship broker or similar.

Roles and responsibilities, ICS2

There are cases when an entry summary declaration is not required. For example, this applies to goods introduced from Norway, and some postal and express consignments.

Goods in transit are not covered by the entry summary declaration. Instead, the pre-arrival declaration information is included in the transit declaration

Find out more about pre-arrival declarations and entry summary declarations

How to connect to ICS2

When:

You need to provide prior notification for your vessel at least 24 hours before the vessel calls at the port. Vessels making trips of less than 24 hours are exempt from this rule. If your ship will be calling at several ports, you need to provide prior notification before arriving at each port.

Why:

Swedish Customs should be informed of where and when the means of transport is due to arrive.

Data filing:

Your pre-arrival declaration should contain the following information:

• All information included in the FAL forms 1-4:
  • FAL form 1 – General Declaration
  • FAL form 2 – Cargo Declaration
  • FAL form 3 – Ship`s Stores Declaration
  • FAL form 4 – Crew`s Effects Declaration

• Presentation notification, see step 4. Presentation notification for goods

If Sweden is the first country of entry to the European Union, you should also submit a reference to each respective entry summary declaration (ENS) for your cargo. In the MSW Reportal, enter the estimated time of arrival specified in the ENS. You can also give a reference (MRN) to individual ENS.

See also: All cargo att arrival, p. 56 of the MSW Reportal user guide (Swedish Maritime Administration)

Vessels arriving from Northern Ireland are exempt from the entry summary declaration requirement. Mark “Undantag från att lämna föranmälan” (Exemption from entry summary declaration) in the MSW.

When:

Arrival notifications in ICS2 should be filed as the vessel calls at the first Union port. The information should be submitted to the common EU Import Control System (ICS2) as the vessel calls at the port.

Why:

Swedish Customs should be informed that the means of transport has arrived and that the arrival has been registered in ICS2.

Data filing:

The arrival notification of the means of transport is provided by the vessel operator and can therefore be a different actor than the one who originally provided the data for the entry summary declaration (step 1).

The notification of arrival of the means of transport shall be made in the central external interface of ICS2.

The notification shall contain a reference to the entry summary declarations submitted for all goods on board the means of transport.

The arrival notification of the means of transport shall contain one of the following:

• List of MRNs:
  • MRNs of master level filings that are also MRNs for an entry summary declaration.
• List of master transport documents with the estimated date and time of arrival (should not be modifed, it is ESTIMATED not actual e.g. delay):
  • Reference number of the master bill of lading in combination with the estimated date and time of arrival indicated in the entry summary declaration.
• 'Entry Key':
  • The Entry Key consists of IMO number or ENI number and is given in combination with the expected date and time of arrival indicated in the entry summary declaration.

There are two ways to submit a Temporary Storage Declaration (TSD):

• Directly to Swedish Customs
  
• In the MSW Reportal.

A TSD should be submitted before presenting the goods.

Submitting a TSD to Swedish Customs

Initially, a TSD for sea transport can only be submitted via system-to-system, but Swedish Customs plans to develop online services further in the future.

You can submit a declaration for temporary storage digitally to Swedish Customs using the Declaration for Temporary Storage in Advance (TSDP) message. It is therefore important that the operator presenting the goods in MSW Reportal have access to the information provided in TSDP.

Declaration guide for Temporary Storage Declaration (TSD) (in Swedish)

TSD in the MSW Reportal

It is possible to use the cargo declaration (FAL2) and the attached manifest as a TSD. The information is submitted via MSW Reportal and transferred to Swedish Customs' system. It is important that the operator filing the cargo declaration in the MSW Reportal has access to the information linked to the temporary storage.

Cargo declaration in the MSW Reportal

The cargo declaration consists of information in FAL2 and is supplemented with the following:

• Information about the customs status of the goods.
  
• Location code of goods code (IG code) to indicate the temporary storage facilities or other place of unloading to which the goods are brought when unloaded, and a loading bill with information for the temporary storage declaration. The IG code should use the following format: <location of goods code_YY_serial number>, e.g, ABC-25-001.
  
• Details of subsequent customs procedure, MRN number for a pre-lodged import or customs warehouse declaration, NCTS MRN (transit number).

Please note that entry summary declarations (ENS) and arrival notifications should be submitted in the new Import Control System (ICS2). Arrival notifications should be submitted before the actual time of arrival is established for the port of call, see step 1 and 2.

When:

Before Swedish Customs is due to approve the declaration.

Why:

Swedish Customs needs to collect correct revenues and trade statistics, and monitor the restriction criteria.

Data filing:

Follow the declaration guide that corresponds to your type of declaration.

Declaration guides (in Swedish)