Procedure for simplified export declarations
A customs declaration should be submitted to Swedish Customs when goods are being exported to countries outside the EU. One option is to submit a simplified declaration when the goods are about to be exported, and then a supplementary declaration no later than 10 days after that the goods have been released for removal.
The image below describes how to submit a simplified export declaration. The information is exchanged in separate messages. Under the image, you can read descriptions of what happens in each step.
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1. Creating a simplified declaration
The declarant makes a simplified declaration and sends the declaration digitally to Swedish Customs in message IE515 to release the goods into the export customs procedure. The simplified declaration will then contain a Local Reference Number (LRN).
A declarant may also engage a representative who will handle their communications with Swedish Customs. The representative acts on behalf of the declarant.
2. Receiving a simplified declaration and assigning an MRN
The customs office of export receives the simplified declaration and verifies that the information is correctly entered.
A case is created at the customs office of export, and the declaration is assigned an MRN.
The customs office of export sends the MRN to the declarant in message IE528. The simplified declaration is assigned ‘Approved’ status.
3. Sending a notification of expected arrival
The customs office of export sends information about the expected arrival in message IE501 to the customs office of exit indicated in the the simplified declaration.
4. Decision to release the goods for export
The customs office of export will verify the correctness of the information in the customs declaration and decide whether the goods may be released. The decision to release the goods for export is sent from the customs office of export to the declarant in message IE529.
Now the goods can be loaded onto the means of transport and the goods can begin their journey to the place of export.
5. Presenting goods at the customs office of exit
When the goods arrive at the place of exit, the carrier presents the goods to the customs office of exit in message IE507. The notification should refer to the MRN of the simplified declaration.
6. Decision to release the goods for removal
The customs office of exit sends a decision to the carrier that the goods have been released for removal in message IE525. The goods may now exit the customs territory of the EU.
7. Exit notification
When the goods have left the customs territory of the EU, the carrier must notify the customs office of exit that the goods have been removed. This is done with message IE590.
8. Sending an exit results message
Once the customs office of exit has received the information that the goods have left the Union, the customs office of exit creates an exit result which is sent to the customs office of export in message IE518.
9. Sending an exit certificate
The customs office of export issues an exit certificate and sends it to the declarant in message IE599.
10. Creating the supplementary declaration
Within 10 days of submitting the simplified declaration, the declarant must send a supplementary declaration to Swedish Customs.
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