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Procedure for centralised clearance – Presentation notification after entry in the declarant's records

Here you can read about how it works when you use centralised customs clearance and presentation notification after entry in the declarant´s records.

Those who have authorisation for centralised clearance in Sweden send their customs declarations to Swedish Customs (Supervising Customs Office, SCO) for goods entering another Member State (Presentation Customs Office, PCO). Find out more about applying for authorisation for centralised customs clearance on the Centralised customs clearance, import (CCI) page.

Centraliserad customs clearance, import (CCI)

A declarant with an authorisation for centralised clearance can also use a customs representative for their contacts and communication with Swedish Customs. In this case, the customs representative acts on behalf of the declarant as a direct customs representative. In the case of indirect representation, it is the customs representative who must have the authorisation for centralised clearance.

An authorisation is required if the declarant wants to enter customs declaration data in their records as part of CCI. The customs declaration is deemed to have been approved at the time the information in the declaration is entered in the records.

In the description below it is stated that Swedish Customs will communicate with the declarant, regardless of whether the communication takes place directly with the declarant or via their representative.

A description of each role can be found on the page:

Terms and responsibilities in the new import procedure

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Process description

After entering the data from the customs declaration into the declarant´s records, the declarant creates a presentation notification and submits it to Swedish Customs.

The notification should contain a Local Reference Number (LRN).

Swedish Customs receives the notification and verifies that the information is correctly entered.

  • In the event of errors, the notification will be stopped. A message will be sent to inform the declarant that the notification cannot be processed. The declarant will be given an opportunity to amend the errors and re-submit the notification.
  • If the information is correct, a message will be sent to the declarant to inform the declarant that the transit declaration has been received.

In the next step, the system will cross-check the information against applicable authorisations.

  • If there are any errors in this information, a message containing the errors found (received with errors) will be sent to the declarant. The declarant will be given an oppertunity to amend the errors and re-submit the corrected notification.

A file will now be created with Swedish Customs.

The information in the notification will be sent to the PCO, which will also verify the information.

Once the PCO has verified the information in the notification, they will send a response to the SCO.

If no errors are found in the above checks at the SCO and PCO, an MRN is assigned to the notification The MRN number will be included in the confirmation message to the declarant. The status ´Registered´will also be included in this message.

A. SCO
Swedish Customs (SCO) will now verify that the information in the notification is correct and can form the basis of a decision in the matter. They will then forward the information in the notification to the PCO.

B. PCO
The PCO will recive the information in the notification, verify it, and notify the SCO.

The declarant will receive any digital messages sent by Swedish Customs to request supporting documents and inform that an examination of the goods will be conducted.

Supporting documents should be submitted via Swedish Customs´online service: Uppladdning av handling (uploading document). A link to this online service is included in the message; howerver, your company needs to access to the online services.

Swedish Customs decides in consultation with the PCO if the goods can released.

  • If the goods can be released, Swedish Customs will send a release decision to the declarant and the PCO. A deadline is set for the declarant to submit a supplementary declaration.
  • If Swedish Customs is considering not releasing the goods, the declarant will be notified. The declarant is given 30 days to lodge an appeal or opinion. If the declarant does not lodge an appeal that affects Swedish Customs’ position, a decision not to release the goods will be made, and the declarant and the PCO will be notified.

The declarant and the PCO receives the decision to release the goods.