Customs declaration of exports via entry in the declarant’s records
You can request to submit your customs declaration by entering the information in the declarant’s records.
Under certain conditions, you may send goods directly from the location of your operations, or any other site indicated or approved by Swedish Customs. Declare the goods by registering the customs declaration in your records. During a transitional period, no notification shall be sent to Swedish Customs to have the goods released. Submit a customs declaration to Swedish Customs at a later stage, using a supplementary declaration.
This declaration may only be used in cases of direct export, that is, when the goods leave the EU directly from a Swedish exit customs office.
Authorisation is required
You need authorisation from Swedish Customs to submit a customs declaration via an entry in the declarant’s records.
Find out more and request an authorisation to declare via an entry in the declarant’s records.
Entry in records
Enter the declaration in the ERP system of the declarant. The registration should contain all the information that corresponds to at least a simplified declaration.
It must be possible to identify events or status changes in conjunction with the registration. It should be possible to trace supporting documents from the registration using a unique reference number.
It should not be possible to change the entries and they must be archived in their original state for 5 years, including the current year. The registration in the accounts should be demonstrated and submitted to Swedish Customs upon request. The traceability mentioned above should apply throughout the archiving period.
Notifying Swedish Customs
During a transitional period until Swedish Customs has developed EIDR exports in the new export system, no notification shall be sent to Swedish Customs for the goods to be released. The goods are considered released at the time of entry in the declarant's records.
Removal of the goods
The goods should then be presented for removal at the Swedish exit customs office from which the goods are leaving the customs area of the EU.
In cases where Swedish Customs has granted an exemption from reporting the goods in an ALE message prior to release, there will not be any MRN number. The goods are then declared at the exit customs office by presenting a commercial or administrative document.
The notification shall contain the following information and shall be clearly indicated on a commercial or administrative document:
- Fescription of goods;
- Labelling, number and type of packages;
- Country of destination;
- Authorisation type “EUEIR”;
- A unique reference number that is traceable to the entry in the declarant’s records.
Supplementary customs declaration
A supplementary declaration should be submitted within 10 days of registering the entry in the declarant’s records. It should be submitted using message type UFF.
The supplementary declaration can be general, periodic or recapitulative.
When using a periodic declaration, all entries in the declarant’s records during a calendar month should be accompanied by a supplementary declaration comprising all consignments. You must submit a supplementary daily declaration no later than 10 days after the release. The periodic declaration should be submitted before the 10:th day of the subsequent month. The date determining the rate of customs duty/release date should occur within the month of the declaration. For example, if the declaration for January is submitted on 10 February, you should enter 31 January as the date for determining the rate of customs duty.
Guides for electronic notifications and customs declarations
Swedish Customs has developed guides for declarations to help you enter each notification type.