Questions and answers on export followed by transit

No, IE507 and IE590 should not be sent. An enquiry procedure within the AES will start 90 days after the export declaration is released. A message will be sent to the declarant explaining why the exit procedure has not been finalised. The declarant may then reply that a fallback procedure has been applied for NCTS.

When goods are declared for export and these goods are subsequently also declared for a transit procedure, which we call export followed by transit, the supervision of the goods takes place as part of the transit procedure.

Arrival at exit (IE507) and Exit notification (IE590) are not required for goods. A transit movement is initiated in Germany. The MRNs for the export declarations should be provided in the German transit declaration.

The export system (AES) will receive information from the New Computerised Transit System (NCTS) while the goods are in transit. The final discharge of the transit procedure is sent to AES and the export procedure is also discharged, provided that no significant discrepancies have been notified by NCTS.

The following applies when an export MRN is declared at House Consignment (HC) level, using document code N830 in the current transit movement.

T1 transit

Export declarations are confirmed immediately when the T1 transit is released.

T2 or T2F transit

Export declarations are confirmed when the customs office of destination sends the control result ‘no discrepancies‘ (Compliant).

T transit

House Consignments (HC) consisting of T1 goods only are confirmed on exit immediately when the transit is released.

House Consignments (HC) consisting of T2 and T2F goods only are confirmed when the customs office of destination sends the control result ‘no discrepancies’ (Compliant).

If a House Consignment (HC) contains a mix of T1, T2, and T2F goods at House Consignment Item (HCI) level, they are all confirmed for exit immediately upon release for transit, i.e. governed by the T1 procedure.

The most common reason why export shipments are given the status ‘Goods not allowed to exit’ even though they have arrived is as follows:

The transit has not been completed at the destination customs office, but has been reported missing. The recipient may have failed to complete it, or the transport may have been significantly delayed. According to the system specifications, in these cases, export shipments in transit will be given the status ‘Goods not allowed to exit’.

If you have encountered the above situation, you need to submit new export declarations with the type of additional declaration R (submitted retrospectively). On the page Declaration for export or re-export submitted retrospectively, you find what information must be specified for a declaration submitted retrospectively in the declaration guide.

Declaration for export or re-export submitted retrospectively (in Swedish)

If you know that your export declaration will be applied to a transit movement, you must also specify the movement's customs office of departure as the customs office of exit in the export. The customs office of departure and the customs office of exit are the same for exports followed by transit.

By correctly specifying the customs office of departure for the transit movement as the customs office of exit for the export, the export does not need to be redirected before the movement is started.

N1 – Rejection with errorReason ‘N1’ means that the export MRN specified under Previous Document in the transit declaration is not available at the customs office of exit. The customs office of exit for the export acts as the customs office of departure for the transit movement.

Check that the correct export MRN has been entered. You may need to contact your business partner if another operator lodged the export declaration.

N2 – Rejection with errorReason "N2" means that the export declaration specified under Previous Document in the transit declaration does not have the correct status at the customs office of exit to be allocated to the transit.

The customs office of exit for the export acts as the customs office of departure for the transit movement.

Verify that the correct export MRN has been entered and that it has not already been used in a previous transit declaration. You may need to contact your business partner if another operator lodged the export declaration.

If the export has mistakenly been allocated to another transit declaration, that transit declaration must be invalidated before the export can be allocated to a new transit declaration.

Where an export declaration is linked to a transit movement and the customs office of destination records a discrepancy upon discharge of the transit procedure, the control result is transferred to the export system. If the discrepancy is specified down to a particular house consignment (HC) or item level, the system can identify the specific export declarations affected. In such cases, only those specific export declarations proceed to the enquiry procedure.

Conversely, where the discrepancy is recorded solely at the transit main level (without being linked to a specific house consignment or item) the system cannot determine which of the export declarations included in the transit movement are affected. In these instances, all export declarations linked to the transit movement receive control result B3, causing all associated declarations to proceed to the enquiry procedure.

This does not necessarily indicate that a discrepancy exists for every individual export. Alternatively, the initiation of the enquiry procedure may simply stem from the discrepancy not being specified in sufficient detail for the system to identify which exports were actually affected.