Declaration guide for transit, NCTS, Phase 5

Enter a code for each declaration type. The following codes are applicable:

Codes for data element 11 01 000 000 – Declaration type

The type of declaration should be indicated at the declaration header level if it applies to all items. Otherwise, enter code “T” at the declaration header level and codes corresponding to the goods at each goods item.

If the declaration contains goods items accompanied by an e AD or a fall-back procedure for movements of excise goods as supporting documents, please enter code “T” at the declaration header level and T1 by any item to which the e AD applies.

If the declaration contains goods items with reference to previous documents in the form of an e AD or a fall-back procedure for movements of excise goods, please enter code “T” at the declaration header level and T2 or T2F by any item to which the e AD applies.

Enter a code to indicate whether you are lodging a transit declaration at the time of departure or a pre-lodged customs declaration.

Use one of the following codes:

• A – For a transit declaration that is lodged at the time of departure
• D – For pre-lodged transit declarations
  
  

The items are number sequentially. Begin with 1 and count up for each new goods item.

Enter a code for how the declaration is combined with an entry summary declaration, exit summary declaration or a combination of both.

Enter one of the following codes:

Indicate if you hold an authorisation to use a reduced data set by entering one of the following codes:

• Kod 0 – No (The goods are not declared with a reduced data set).
• Kod 1 – Yes (The goods are declared with a reduced data set).

If you entered TIR as the “Declaration type”, you can only use code 0.

This is where you refer to previous documents using their document codes and reference numbers.

Use the Master consignment level if the document applies to all goods items in the declaration. If no document is provided at the Master consignment level, enter the information for each House consignment item.

If the declaration concerns transit to a special tax area or is combined with an export declaration, or a combination of an export declaration and an exit summary declaration, it is mandatory to provide information about previous documents on the House consignment level, together with a reference to the MRN of the export declaration.

Enter the following information:

• 12 01 001 000 – Reference number
  Enter the supporting document’s reference number. In case of the export followed by transit, enter the MRN of the export declaration.
  
  • 12 01 002 000 – Type
    Enter the document type. This information is mandatory if the goods are transited to a special tax area. Applicable document codes can be found here.
    Tulltaxan (TARIC) – Code Lists.
    
• Write-off
  The following four Data Elements should only be used when writing off a temporary storage declaration. This information is currently not mandatory.
  
  
  • 12 01 003 000 – Type of package
    Enter the code specifying the type of package relevant for writing-off the number of packages
    
    
  • 12 01 004 000 – Number of packages
    Enter the relevant writing-off number of packages.
    
    
  • 12 01 005 000 – Measurement unit and qualifier
    Enter the relevant writing-off measurement unit and qualifier.
    
    
  • 12 01 006 000 – Quantity
    Enter the relevant writing-off quantity.
    
    
• 12 01 079 000 – Complement of information
  This is an optional Data Element where you can provide any complementary information related to the ‘Previous document’.
  
  
• 12 01 007 000 – Goods item identifier
  If you referred to an e-AD or used a fall-back procedure for the movements of excise goods, enter the unique reference number here.
  

In some cases, you may use this data group to provide additional information, using a code. The code consists of five characters.

Please note that the code 30600 – Consignee unknown, may not be used when the country of destination is party to the transit convention.

This information should be provided at the Master consignment level if it applies to the entire declaration.

If the information applies to an individual item, it should be provided at the corresponding House consignment item.

Enter the following information:

• 12 02 008 000 – Code
  The following codes apply:
  

  Codes for data element 12 02 008 000 – Code

  Code	Description	Additional information
  20100	Export from a country that is included in the common transit procedures and subject to restrictions, or export from the European Union that is subject to restrictions.
  20200	Export from a country that is included in the common transit procedures and subject to tariffs, or export from the European Union that is subject to tariffs.
  20300	Export	"Export"
  30600	Where the goods are carried under a negotiable bill of lading that is “to order blank endorsed”, in the context of exit summary declarations where the consignee is unknown.	"Unknown consignee"

  
  
• 12 02 009 000 Text
  Enter any other information in this free text box.
  

Indicate any documents, certificates and national authorisations presented in support of your declaration. These documents may include licences, veterinary certificates, invoices, documents of origin and national authorisations.

This information should provided at the Master consignment level if it applies the entire declaration. If the information applies to an individual House consignment item, it should be provided at the corresponding House consignment item.

Please note that supporting documents for EMCS should always be entered at the House consignment level.

Enter the following information:

• 12 03 001 000 Reference number
  Enter the reference number of the document to which you refer.
  
  
• 12 03 002 000 Type
  Indicate the document type using a code. Code lists will be published presently.
  
  
• 12 03 013 000 Document line item number
  Use this Data Element to indicate a specific row in the document to which you are referring.
  
  
• 12 03 079 000 Komplettering av information
  Here you can provide any complementary information related to the document to which you are referring.
  

Enter any additional reference information from Tulltaxan (TARIC). Additional reference information is provided using a Y code.

This information should provided at the Master consignment level if it applies the entire declaration.

The information can also be provided at the House consignment level if it applies to all House consignment items included in the current House consignment.

If the information applies to an individual House consignment item, it should be provided at the corresponding House consignment item.

Enter the following information:

• 12 04 001 000 Reference number
  Enter a reference number, where applicable.
  
  
• 12 04 002 000 Type
  Enter the Y code indicated in Tulltaxan (TARIC).
  

Enter a reference to the transport document that corresponds to the current transportation of the goods.

Enter this information at the Master consignment level if it applies to the entire declaration. Otherwise, enter the information for each House consignment.

Enter the following information:

• 12 05 001 000 Reference number
  Enter the reference number of the transport document.
  
  
• 12 05 002 000 Type
  Enter the transport document type. Code lists will be published presently.
  

Enter the TIR Carnet number. This information should only be provided if you entered the code TIR as Type of declaration.

This is voluntary data element where you may enter your own Unique Commercial Reference (UCR) number.

Enter this information at the Master consignment level if it applies to the entire declaration. Otherwise, it should be provided for each House consignment. Please note that the reference number may not be the same for all House consignments if the information is provided at the House consignment level.

The information may also be provided at each House consignment item.

Enter a local reference number (LRN).

The LRN should be unique and constructed using the format “country code+year+customs ID).

Example: SE22ABC1234567

Enter any common EU authorisation, according to Annex A of the Delegated Regulation, that are required in support of the declaration, for example a consignor authorisation (authorisation code ACR).

Enter the following information:

• 12 12 002 000 Type
  The following codes apply:
  

  Codes for data element 12 12 002 000 Authorisation – Type

  Code	Description
  C521	Authorisation as authorised consignor for Union transit
  C523	Authorisation for use of seals of a special type (SSE)
  C524	Authorisation for transit declaration with a reduced data set (TRD). Please note that this code only can be used if you have entered code ‘1’ in Data Element 11 08 000 000.

  
  
• 12 12 001 000 Reference number
  Enter the reference number of the applicable authorisation.
  

Enter information about the Consignor(s). This information should provided at the Master consignment level if it applies to the entire declaration. Where there are multiple consignors, they should be indicated at the corresponding House consignment item.

Enter the following information:

• 13 02 016 000 Name
  Enter the name of the consignor. This information only needs to be provided if the consignor's identification number has not been provided.
  
  
• 13 02 017 000 Identification number
  Enter the consignor's EORI number or any other third country identifier that is recognised by the EU. In the absence of an identification number, please enter the exporter's complete name and address.
  
  
• 13 02 018 000 Address
  Only provide address information if you have not provided the consignor's EORI number or other third country identifier that is recognised by the EU.
  
  
  • 13 02 018 019 Street
    Enter the street and, where applicable, house number. 13 02 018 021 Postal code
    Enter the postal code.
    
  • 13 02 018 022 City
    Enter the city.
    
  • 13 02 018 020 Country
    Enter the country code.
    
• 13 02 074 000 Contact person
  Here you may provide information about a contact person. This information is optional, but we recommend that you provide this information, as current contact information may facilitate the expedient processing of your case. Name and telephone information mandatory. You may also choose to provide an e-mail address.
  
  
  • 13 02 074 016 Name
    Name of the contact person.
    
    
  • 13 02 074 075 Telephone number
    The contact person's telephone number.
    
    
  • 13 02 074 076 E-mail address.
    The contact person's e-mail address.
    

Provide information about the consignee or consignees.
If the transit concerns a consignment to an EU Member State or a country that is party to the transit convention, the consignee information should be provided at the Master consignment level.

If there are multiple consignees, the information should be provided at the House consignment level and may not be the same for all House consignments.

If you have indicated that the transit declaration is not combined with an entry summary declaration or exit summary declaration (code 0), or if you have indicated that the transit declaration is combined with an entry summary declaration (code 1) in Data Element 11 07 000 00 and provided consignee information at the Master consignment level, you may not provide any consignee at the House consignment level.

If you entered 30600 ‘Unknown consignee’ in Data Element 12 02 008 000, you may not enter any consignee at either the Master consignment or House consignment level.

Enter the following information:

• 13 03 016 000 Name
  Enter the name of the Consignee. This information only needs to be provided if the consignee's identification number has not been provided.
  
  
• 13 03 017 000 Identification number
  Enter the consignee's EORI number or any other third country identifier that is recognised by the EU. In the absence of an identification number, please enter the exporter's complete name and address.
  
  
• 13 03 018 000 Address
  Only provide address information if you have not provided the consignee's EORI number or other third country identifier that is recognised by the EU.
  
  
  • 13 03 018 019 Street
    Enter the street and, where applicable, house number.
    
    
  • 13 03 018 021 Postal code
    Enter the postal code.
    
  • 13 03 018 022 City
    Enter the city.
    
    
  • 13 03 018 020 Country
    Enter the country code.
    

Enter information about the person responsible for the transit procedure.

Enter the following information:

• 13 07 016 000 Name
  Provide the full name of the person responsible for the transit procedure. This information only needs to be provided if the the responsible person's identification number has not been provided.
  
  

• 13 07 017 000 Identification number
  Provide the EORI number or TCUIN code of the person responsible for the transit procedure. In the absence of an identification number, please enter full name and address information
  
  

• 13 07 078 000 Identification number of the TIR Carnet holder
  Enter an EORI number of the Declaration type is ‘TIR’. Otherwise, this information should not be included.
  
  
  
• 13 07 018 000 Address
  Provide the full address of the person responsible for the transit procedure. This information only needs to be provided if the the responsible person's identification number has not been provided.
  
  
  
  • 13 07 019 019 Street
    Enter the street and, where applicable, house number.
    
    
  • 13 07 020 020 Country
    Enter the country code.
    
    
  • 13 07 021 021 Postal code
    Enter the postal code.
    
    
  • 13 07 022 022 City
    Enter the city.
    
    
• 13 07 074 000 Contact person
  Here you may provide information about a contact person. This information is optional, but we recommend that you provide this information, as current contact information may facilitate the expedient processing of your case. Name and telephone information mandatory. You may also choose to provide an e-mail address.
  
  
  • 13 07 074 016 Name
    Name of the contact person.
    
    
  • 13 07 074 075 Telephone number
    The contact person's telephone number.
    
    
  • 13 07 074 076 E-mail address.
    The contact person's e-mail address.
    

This optional data element may be used to name additional supply actors with AEO authorisation or a corresponding certification within the framework of a trade arrangement. Enter their roll code and identification number.

This identification number should either be an TCUIN code or an EORI number.

This information should be entered at the Master consignment level, if it applies to the entire declaration, at the House consignment level if it applies to a specific House consignment or at the House consignment item level if it applies to a specific House consignment item.

Enter the following information:

• 13 14 031 000 Role
  Enter one of the following role codes:
  

  Enter one of the following 13 14 031 000

  Code	Description
  CS	Consolidator
  FW	Freight Forwarder
  MF	Manufacturers
  WH	Warehouse Keeper

  
  
• 13 014 017 000 Identification number
  Enter an TCUIN code or an EORI number.
  

Use an applicable Union code to indicate the final country of destination of the goods.

Enter this information at the Master consignment level if it applies to the entire declaration. Otherwise, enter the information for each House consignment. Please note that the reference number may not be the same for all House consignment items.

This is optional information that is only provided for TIR declarations.

Enter the country where the TIR consignment originated and the TIR Carnet was dispatched.

Enter this information at the Master consignment level if it applies to the entire declaration. Alternatively , provide information for each House consignment. This information can also be provided at the House consignment item level. However, please not that it may not be identical for all House consignment items.

Indicate the countries through which the goods are transported. Begin with the country of dispatch and end with the country of destination.

Enter the following information:

• 16 12 02 000 Country
  Enter country codes in chronological order.
  

Indicate the seaport, airport, freight terminal, rail station or other place at which the goods are loaded onto the means of transport being used for their carriage.

This should not be confused with the ‘Location of goods’, which is entered in a separate Data Element.

Enter the following information:

• 16 13 036 000 UN/LOCODE
  Where applicable, this is where you enter a UN/LOCODE for the place of loading. You will then not be required to enter any information about country or location below.
  
  
• 16 13 020 000 Country
  If a UN/LOCODE has not been provided, please enter the country code of the country of loading.
  
  
• 16 13 037 000 Location
  If a UN/LOCODE has not been provided, please enter the name of the location of loading as specifically as possible.
  

Enter the location where your goods will be declared and made available for inspection.

This guide will be updated with information about how to enter information about the location of goods.

In some cases, the goods may only be transported following a specific itinerary.

Enter one of the following codes:

• Code 0, if the goods are not required to follow a binding (prescribed) itinerary.
• Code 1, if the goods are required to follow a binding (prescribed) itinerary.

Enter the customs office where the transit starts.

Enter the following information:

• 17 03 001 000 – Reference number
  Enter the reference number of the customs office. All customs office numbers numbers can be found in the EU customs office list.
  

Enter the customs office where the transit ends.
For TIR, this must be a customs office in the EU.

Enter the following information:

• 17 05 001 000 Reference number
  Enter the reference number of the customs office.
  

If the transit declaration is combined with an exit summary declaration (code 2 in Data Element 11 07 000 000 ‘Safety’) or a entry and exit summary declaration (code 3 in Data Element 11 07 000 000 ‘Safety’), information about the customs office of exit for transit may be entered. Otherwise, this information should not be included.

Enter the following information:

• 17 06 001 000 Reference number
  Enter the reference number of the customs office. This may not be identical to the reference number of the customs office of transit or destination.
  

Enter the net mass of your goods in kilograms. The unit 'kg' should not be indicated. The net mass indicates the goods' mass without any packaging.

When the net mass exceeds 1 kg and includes a fraction of a kg, it may be rounded as follows:

• Between 0.001 and 0.499 kg: downwards (to the closest whole kg).
• Between 0.5 and 0.999 kg: upwards (to the closest whole kg).

We recommend that any net mass exceeding 1 kg be rounded to the closest integer. When the net mass is less than 1 kg, it may be provided with up six decimal points.

Please note that decimals are indicated with the period (.).

The net mass must exceed the gross mass, if this was entered at the House consignment item level.

When referring to a previous document in the form of an export declaration (code N830 in Data Element 12 01 000 000 ‘Previous document’), information about net mass is mandatory.

Please omit this information when using a reduced dataset.
In all other cases, net mass is optional.

Enter the gross mass of the goods in kilograms.

The gross mass is the total mass of the goods, including any packaging, but excluding containers and any other transport equipment.

• When the gross mass exceeds 1 kg and includes a fraction of a kg, it may be rounded as follows:
  
  • Between 0.001 and 0.499 kg: downwards (to the closest whole kg);
  • Between 0.5 and 0.999 kg: upwards (to the closest whole kg).
    

• When the gross mass is less than 1 kg it should be written with up to six decimals, for example 0.123 kg for 123 grams or 0.000654 for a package weighing 654 Mg.
  

Provide the information for each House consignment item, except in cases where the goods are packaged in a manner that makes the determination of the gross mass impossible on the goods item level. In such cases, the gross mass of the entire consignment may be entered at the level of the declaration header.

If no packages were declared at the House consignment level, the gross mass of this House consignment item should be 0. However, at least one House consignment item under each House consignment should have a gross mass exceeding 0.

Write a description of your goods, i.e. the commercial designation of your goods. This should be sufficiently detailed to classify the goods.

This is where you should enter information about the type of packages, number of packages and their shipping marks.

• 18 06 003 000 Type of packages
  Enter the code that corresponds to your type of package, e.g. boxes. Packaging codes can be found in Tulltaxan (TARIC).
  
  
• 18 06 004 000 Number of packages
  Enter the number of packages for packaged goods and number of parts for unpackaged goods.
  
  
  • If you entered VQ, VG, VL, VY, VR, VS or VO as the type of package for bulk goods, this data element should be left empty.
    
  • You may never enter 0 in this data element if your type of package was NE, NF or NG for unpackaged goods.
    
    
• 18 06 054 000 Shipping marks
  Enter how the goods packages are labelled. This information is mandatory for packaged goods, but optional for bulk goods and unpackaged goods.
  

If your consignment contains dangerous goods, the United Nations Dangerous Goods identifier (UNGD) should be entered here.

• 18 07 055 000 UN-number
  Enter your UNGD identifier.
  

If the affected goods are covered by a TARIC provision relating to a CUS code, the CUS code should be entered.

In all other cases, CUS is optional.
The CUS code is an identification number for chemical products listed in the i Europeiska tullförteckningen över kemiska ämnen (ECICS).

The CUS code is entered as 0000000-0.

Enter the commodity code for the goods item.

This information is optional for TIR declarations.

Information about commodity codes and supplementary codes can be found in Tulltaxan (TARIC).

• 18 09 056 000 – Harmonized System sub-heading code
  This is where you enter your HS sub-heading code (6 digits).
  
  
• 18 09 057 000 – Combined nomenclature code
  Enter the two following digits that form the common nomenclature code.
  

• Enter 1 if the goods are loaded in containers when crossing the external frontier of the Union.
• Enter 0 if the goods are not loaded in containers.

This information is optional for pre-lodged declarations. If you do not enter a code here, you cannot use any Data Element in ‘Transport equipment’ (19 07 000 000).

Remember to enter any corresponding container codes in Data Element 19 07 063 000 when entering code ‘1’.

Enter the code for the mode of transport that corresponds to the active mode or transportation used when crossing the external frontier of the Union.

The following codes apply:

Holders of authorisations to use reduced datasets should not complete the ‘Inland mode of transport’ Data Element. In all other cases, this information is optional.

The codes for 19 03 000 000 ‘Means of transport at the border’ apply.

Enter the identity of the means of transport at the time of departure.

This information is not required for multi-modal transport, i.e., when the transport involves several means of transport.

Enter the following information:

• 19 05 061 000 Type of identification
  Enter one of the following codes:
  
  

  Codes for identification in Data Element 19 05 061 000

  Code	Description
  10	IMO number for ship identification
  11	Name of sea vessel
  20	Wagon number
  21	Train number
  30	Vehicle registration number
  31	Trailer registration number
  40	IATA flight number
  41	Aircraft registration number
  80	European Vessel Identification code (ENI)

  
  The most common code for sea transport is 10, followed by the IMO number in Data Element 19 05 017 000 ‘Identification number’.
  
  
• 19 05 017 000 Identification number
  Enter the identifier of the means of transport.
  
  The following identifiers can be used, depending on the means of transport used:
  
  

  Identification methods for Data Element 19 05 017 000

  Means of transport	Method of identification
  Sea and inland waterway transport	Name of vessel
  Air transport	Number and date of flight (where there is no flight number, enter the aircraft’s registration number)
  Road traffic	Vehicle and/or trailer registration number
  Rail traffic	Wagon number

  
  Enter the registration number or name of the means of transport used to transport the goods. Where goods are transported by way of a trailer and a tractor, enter registration numbers of both trailer and tractor, using both identifiers.
  
  
• 19 05 062 000 Nationality
  Enter the country code of the means of transport at the time of departure.
  

Enter all container numbers to which the declaration applies.

Note that the word ‘container’ includes semi-trailers, swap bodies and containers intended for air freight.

Indicate which goods items are contained in each respective container.

Enter the following information:

• 19 07 063 000 – Container identification number
  Here you enter the any container numbers included in the declaration.
  
  
• 19 07 044 000 – Goods reference
  Enter the goods item post belonging to the specific container number in Data Element 19 07 063 000. Omit this information if there is only one container.

Using the corresponding Union code, enter the nationality of the active means of transport crossing the external frontier of the Union.

In the case of combined transport or where several means of transport are used, the active means of transport is the one which propels the whole combination. For example, in the case of a lorry on a sea-going vessel, the active means of transport is the ship. In the case of a tractor and trailer, the active means of transport is the tractor.

This information is required if the transit declaration is combined with an entry or exit summary declaration.

Otherwise, this information may be omitted in the following cases:

• If the means of transport is the same as at the time of departure;
• If no customs office of transit has been indicated in Data Element 17 04 000 000 ‘Customs office of transit’;
• If the declaration is pre-lodged;
• If the transport consists of several means of transport (multi-modal transport);
• If the means of transport is ‘Post’.
  

Enter the following information:

• 19 08 084 000 Customs office at border reference number.
  This guide will be updated with information about this Data Element.
  
  
• 19 08 061 000 Type of identification
  Enter one of the following codes:
  
  

  Codes for identification in Data Element 19 08 061 000

  Code	Description
  10	IMO number for ship identification
  11	Name of sea vessel
  20	Wagon number
  21	Train number
  30	Vehicle registration number
  31	Trailer registration number
  40	IATA flight number
  41	Aircraft registration number
  80	European Vessel Identification code (ENI)

  
  The most common code for sea transport is 10, followed by the IMO number in Data Element 19 00 017 000 ‘Identification number’.
  
  
• 19 08 017 000 Identification number
  Enter the identifier of the means of transport.
  
  The following identifiers can be used, depending on the means of transport used:
  

  Identification methods for Data Element 19 08 017 000

  Transportmedel	Method of identification
  Sea and inland waterway transport	Name of vessel
  Air transport	Number and date of flight (where there is no flight number, enter the aircraft’s registration number)
  Road traffic	Vehicle and/or trailer registration number
  Rail traffic	Wagon number

  
  Enter the registration number or name of the means of transport used to transport the goods. Where goods are transported by way of a trailer and a tractor, enter registration numbers of both trailer and tractor, using both identifiers.
  
  
• 19 08 062 000 Nationality
  Enter the country code of the active means of transport.
  
  
• 19 08 085 000 Transport reference number
  This Data Element is currently not present in the Delegated Regulation. However, there is currently a proposal to include it as below, which is likely to be adopted. The numbering of the Data Element may change.
  If the declaration is combined with an entry or exit summary declaration and you entered code 4 (Air freight) in Data Element 19 03 000 000 ‘Means of transport at the border’, enter the flight number here. In all other cases, this information is optional.
  

Where applicable, enter the quantity and numbers of the seals.

Enter the following information:

• 19 10 068 000 Number of seals
  Enter a value greater than 0, if you are an authorised consignor lodging a declaration for which the authorisation requires the use of seals, or authorised to use of seals of a special type.
  
  
• 19 10 015 000 Identifier
  Enter the unique seal identifier.
  

Indicate the type of guarantee used.

This declaration guide will be updated with information about the Data Elements below.

• 99 03 069 000 GRN
• 99 03 070 000 Access code
• 99 03 012 000 Currency
• 99 03 071 000 Amount to be covered
• 99 03 073 000 Other guarantee reference