Procedure when pre-lodging a simplified declaration

A customs declaration should always be submitted to Swedish Customs when goods are imported from countries outside the EU. The declarant indicated in the customs declaration draws the customs declaration and submits it digitally to Swedish Customs. The customs declaration will then contain a Local Reference Number (LRN). A declarant may also engage an representative who will handle their communications with Swedish Customs. The representative acts on behalf of the declarant.

A pre-lodged simplified declaration can at the earliest be submitted 30 days prior to the arrival of your goods at the border. When pre-lodging a simplified declaration, you may omit some information. This information should be submitted prior to presenting the goods to customs.

The declarant in the customs declaration will be given an opportunity to amend the errors and re-submit the customs declaration.

Swedish Customs receives the standard customs declaration and verifies that the information is correctly entered.

• In the event of errors, the customs declaration will be stopped. A message will be sent to inform the declarant that the customs declaration cannot be processed.
• If the information is correct, a message will be sent to the declarant in the customs declaration to inform the declarant that the declaration has been received.
  

In the next step, the system will cross-check the information against TARIC and applicable authorisations.

• If any if these entries are incorrect, for example, if a commodity code that does not exist in TARIC is used, a message with information about the errors will be sent to the declarant in the customs declaration. The declarant will be given an opportunity to amend the errors and re-submit the customs declaration.

Swedish Customs will receive the customs declaration if the checks in (2) are approved. Swedish Customs creates a file and a 30-day deadline for presenting the goods to customs is established.

The files is assigned a customs identity and the customs declaration is given ‘Registered’ status.

A confirmation of receipt and customs identifier is sent to the declarant in the customs declaration. As long as the declaration has this status, it is possible to supplement information by submitting an amendment. After this step, if the information provider corrects the information in the customs declaration, a new transaction will not be created. Instead, a new version of the transaction replaces the previous version.

If goods are not presented to customs within the established deadline, the customs declaration will no longer be considered to be Registered. The declarant will be notified via a digital message declarant in the customs declaration. The declarant in the customs declaration will then know that the presentation notification has not been received and that the declaration is not considered to be Registered. The declarant may now lodge a new declaration.

When the goods arrive, they should be presented to Swedish Customs. The declarant in the presentation notification presents the goods to customs via a digital message or by presenting the goods directly upon arrival at the customs office.

If the goods are received by the deadline, the information is checked and linked to the customs declaration. A message confirming the receipt of the notification is sent to the declarant in the arrival notification.

In cases where the notification does not fulfil the technical requirements, it is not accepted and the arrival notification declarant is informed of this and given information on what needs to be done. Once the errors have been corrected, the declaration can be resubmitted.

The system performs certain checks to ensure the quality of the information provided in the declaration.

In cases where a declaration does not fulfil the requirements, the declarant is informed in the arrival notification of the errors found. The information provider will be given an opportunity to amend the errors and re-submit the notification.

If the notification fulfils the requirements, the activity Link the notification to the existing customs declaration is carried out, where a status ‘Received’ message is sent to the declarant in the presentation notification and the deadline for submitting a notification is stopped.

A check is then carried out to ensure that the information in the customs declaration is correct and that all mandatory fields are completed. If the result of the check is that the customs declaration is authorised, the case is processed further.

If the customs declaration is not correct, the need for amendment is summarised and sent for information to the declarant in the presentation notification.

If there is a need to correct the information in the customs declaration, a message is sent to the declarant in the customs declaration. A period of three days starts for the declarant in the customs declaration to submit an amendment. If the requested amendments are not received within three days, the customs declaration is rejected.

Swedish Customs ensures that the information in the customs declaration is correct and authorises the customs declaration.

A message that the pre-lodged customs declaration is approved, containing a Master Reference Number (MRN) is sent. The process then switches to the process for simplified declarations under step 5, ‘Processing simplified declarations’.

See the simplified declaration procedure.