FAQ - The export system

Information about AES is published and updated continuously on our website.

Procedure for standard customs declaration for export

When exporting to Norway, there are three ways in which you can submit your Arrival at exit (IE507):

• Digitally
  Submit your Arrival at exit (message IE507) via the online service or via a system-to-system (S2S) solution prior to your arrival at the custom office of exit. Remember that you still need to visit the customs office at the border to register your import into Norway. Once the goods have left the EU, you should also submit an Exit notification (IE590) via the online service or a S2S solution.
• Over the counter
  To present your goods at the customs office, you or your carrier/driver should present the MRN of the export declaration. Thus, you need to make sure that the person transporting the goods across the border has access to the MRN of the export declaration as a bar code.
  
  If you present your goods (IE507) over the counter, you do not need to submit the Exit notification (IE590) via the online service or an S2S solution once the goods have left the EU. Instead, it is handled when you lodge a declaration with a customs official.

• Digital border crossing
  When exiting via Svinesund and Örje, it is possible to use digital border crossing to exit Sweden and enter Norway. This means that in most cases the driver can pass the customs offices without stopping. Apply to Norwegian Customs for this option.

If you use move goods in transit into Norway, the transit procedure takes over (no presentation notification or exit notification required).

It is possible to use an export accompanying document (EAD), but the most important thing for the practical functioning of the flow at the Norwegian border is that there is a readable bar code if the carrier chooses to leave step 2, Declaration of goods to the customs office of exit, over the counter. The readable bar code can be displayed on any document, mobile phone or tablet.

If you hold an EIDR authorisation you can keep declaring as you do today, i.e., by continuing to submit a UFF declaration in the Customs IT System.

A new system support for EIDR will be introduced in the first quarter of 2026.

The exporter should know if a through-bill of lading is used and determines if STC should be used.

Data filing in only two steps – STC Single Transport Contract) (in Swedish).

Data elements 19 05 and 19 08 are mandatory, which means that the registration number should be provided. Providing mode of transport and vehicle data in an export declaration is regulated in Annex B of the EU legislation. Transitional provisions apply to these data elements, which means that the information is optional to provide until 11 February, 2025.

If the information is known, it must always be stated with the registration number/equivalent. The data elements are up to 35 characters, consisting of both letters and numbers.

In the case of combined transport or where several means of transport are used, the active means of transport is the one which propels the whole combination. For example, in the case of a lorry on a sea-going vessel, the active means of transport is the ship. In the case of a tractor and trailer, the active means of transport is the tractor.

This information/characters should always be provided in the data elements. If not, an error message will appear.

If the registration number of a lorry is unknown, enter what you know, e.g. ‘white lorry + name of carrier’.

If a vessel’s name is unavailable, you may enter ‘boat + name of shipping company’.

You will be able to adjust the information on the active means of transport in the message IE507.

They need to apply for their own new location code for an approved location for export (1000). They will receive a four digit location code to be used in AES. The previously assigned three-digit customs warehouse location code (will be renamed ‘location code’) can still be used in AES for re-export declarations (3171).

Yes. Enter the following information:

• If the country of destination (16 03 000 000) is the same, it should be entered at the declaration header level.
• If there are multiple consignees (data element 13 03 000 000), the information should be provided at the goods item level and may not be the same for all goods items.

Check with your system provider if you want to include multiple consignees in an export declaration.

Declaration guide for the new information system for export (Standard customs declaration) (in Swedish)

No, it is only possible to submit a general declaration (1:1 ratio). In other words, one supplementary declaration should be submitted for each submitted simplified declaration.

Yes, that is correct. It is the declarant (in your case, the company within the group) that must have the authorisation for the simplified declaration. A representative can then refer to the declarant's authorisation in the declaration. If the representative wants to use their own authorisation, they must act as an indirect representative and thus appear as the declarant in the declaration.

No, no code is entered; the message is sent automatically for all cases where the exit procedure has been completed. For those who have a system-to-system solution, the message is IE599. Anyone can access their export certificates via Swedish Customs' online services.

Data element 12 01 000 000 (previous document) is listed as mandatory in Annex B of the UCC delegated regulation, but "Previous document" is listed as "optional" in the technical specifications for the export system, which means that Swedish Customs does not require any information in this data element.

Relevant documents, such as EAD and possibly MRN numbers, must be provided, but if there is no previous document, nothing needs to be provided.

No. The declarant must be the authorisation holder, but a representative may be used to provide the information.

Yes. When all containers have arrived at the approved location (port terminal), the export declaration can be submitted with an MRN.

Yes.

Information about how to apply can be found on the page:

Approved places for export (in Swedish)

Every port/port terminal will determine how to handle their export logistics. There are no customs requirements not to allow units into a port area or terminal where an export declaration has not yet been lodged.

Yes, a change in mass can be made in the supplementary declaration when the entire export procedure has been discharged (when message IE599 Removal certificate has been sent).

No, the supplementary declaration must be submitted no later than 10 days from the date when the simplified declaration was submitted. This applies to both imports and exports.

One possibility is to apply for an approved place of export from the port terminal where you make a standard customs declaration for all trucks covered by the order. Once all trucks have arrived at the port terminal, then you will know the mass. This information is only filed once. Another option is to use a simplified declaration and then change the mass in the supplementary declaration.

No. A customs officer can request supporting documents at various stages. A link to the online service will be provided in the corresponding message.

It is not possible to send documents from your system to ours. Please use the online service.

No, the message can only be activated by the information provider/declarant.

Explanations of declaration types

There are several different types of export customs declarations (IE515). The table below shows the different types.

Other new messages in the new export system

In addition to the export declaration, the following messages are used in the new export system.

Explanations of error codes beginning with SE-N0 can be found in:

National provisions (in Swedish).

Explanations of error codes beginning with SE-N4 can be found in:

National semantic validations towards Tulltaxan (TARIC) (in Swedish).

The location code decision is linked to the EORI number of the economic operator receiving the location code decision. The location code and the EORI number (of the holder of the location code decision) are specified in data element 16 15 000 000 ‘Location of goods’.

It is open to both exporters and agents to apply for an authorised place of export. The location code and the EORI number (of the holder of the location code decision) are specified in data element 16 15 000 000 ‘Location of goods’.

Yes, it is the same thing. In the future, it will be known as a location code. Future location codes will have 4 alphanumerical characters.

No, the export location code is indicated in step 1 (Export declaration). The exit location code is indicated in step 2 (Arrival at exit).

Yes, the location code and the EORI number (of the holder of the location code decision) are specified in data element 16 15 000 000 ‘Location of goods’.

There will be two types of locations. An approved place for export requested by the exporter, and an approved place of exit. The port/airport terminal applies for an approved place of exit.

Approved place of export application (in Swedish).

Approved place of exit application (in Swedish).

The person who owns and operates the facility/terminal and handles the goods applies for an approved place of exit.

Yes, it can still be amended when in the ‘Exported’ state. In other words, when the entire exit procedure has been discharged. Amendments should be made in Swedish Customs’ online services.

No, excise goods cannot be used in the simplified STC procedure, whether or not the excise duties have been suspended.

ECMS will be available in three ways, i.e., no restrictions will apply to EMCS goods or goods subject to repayment:

• Digital notification
• Over the counter
• Digital border crossing (Norwegian border at Svinesund and Örje).

The customs office of export will always issue removal certificates for all types of goods. This assumes that the removal procedure has been correctly discharged. No special code is required (currently, 30400 is required).

The information on export is determined by where the export is to take place; in the case of direct export from Sweden to a non-member state, the customs office of exit is in Sweden. If the place of exit is in another Member State, the customs office of exit in that Member State must be stated in the export declaration. If there is a through freight agreement from Sweden to a non-member state, it is possible in both cases to apply the simplification with an STC by entering code 30500 in data element 12 02 in the export declaration. When applying an STC, the customs office of exit will always be in Sweden and only step 2 is submitted (not step 3).

Step 2 and 3 should be submitted in the same Member State. If the customs office of exit is in Sweden, step 2 and 3 should be submitted in Sweden. If the customs of exit is in a different Member State, step 2 and 3 should be submitted in that state.

Information provided in the export declaration controls where steps 2 and 3 should be submitted. More specifically, the customs office of exit indicated and whether an STC (code 30500) has been applied. The exporter/representative must communicate the export MRN information to the operator at the location for exit who must submit steps 2 and 3. To clarify for the operator at the exit location, the following addition to the export MRN could be transmitted:

For MRN for STC, step 2 (IE507) should be submitted in Sweden (no IE590 MRN STC).

For MRN without STC for direct export (the goods are exported from Sweden directly to a country outside the EU), step 2 (IE507) and step 3 (IE590) must be submitted in Sweden (MRN SE)

For MRN without STC for indirect export (transport of goods from Sweden to be exported to another Member State), step 2 (E507) and step 3 (IE590) must be submitted in another member state (MRN AM)

It is also possible to see the status of a case via the Swedish Customs' online service “Status query” as shown below:

Registered: The export declaration has been submitted to Swedish Customs but has not been released. Transport may not commence.

Released for export: Step 1 - The export declaration has been lodged and released. Transport may commence. Steps 2 (IE507) and 3 (IE590) remain to be submitted.

Released for export: Step 2 has been submitted, awaiting step 3. The goods may exit the EU. When using a Single Transport Contract (STC) only steps 1 and 2 are submitted. The status is confirmed immediately after the goods have been released for exit.

Confirmed for exit: The export and exit procedures are discharged, no more messages required.

Additional information: If STC is applied, it says 30500, if STC is not applied, the field is empty. If the STC is applied, only steps 1 and 2 must be submitted and all data submission takes place in Sweden.

Customs office of exit: The COL code of the customs office of exit indicated in the export declaration is entered here. For Swedish customs offices of exit, the code always begins with SE. If SE has been entered, step 2 and 3 should be filed in Sweden. If you use a different country code you should file step 2 and 3 in that Member State.

The same as today, code 128.

Types of Barcodes: Choosing the Right Barcode - Scandit

As an exporter, you must provide the correct operator with the MRN of the export declaration.

Passing on the MRN in the export logistics chain (in Swedish)

The declarant (the operator sending the notification) of IE507 must be indicated. If you are acting as an representative for a carrier, you as the representative are the declarant, not the carrier.

No, but if the goods have been released for export and the exit notification (IE590) has not been submitted within 90 days, an enquiry procedure is initiated.

Yes, an external operator can apply for an approved place for export (gets its own location code (location of goods code)) inside the port terminal. When the goods are at the terminal, the export declaration is submitted.

In order to send message IE507, an MRN number from the export declaration must be obtained. The MRN of the exporter is provided in IE507.

The IE507 must be sent when the goods are on site at the sea terminal, air terminal or road leg of the road transport.

In the IE507, an exit location code (formerly known as location of goods code) must be provided.

From April, it is possible to apply for such a location code (location of goods code) for air and sea transport. It is the operator of the location that physically handles the goods at the place of exit who must apply for a location code for air and sea transport.

In the case of road transport, there are designated places designated by Swedish Customs to be used.

Yes, the export declaration can be submitted after the goods have been loaded into the container, flatbed, etc. inside the terminal. An approved place for export must be available at the terminal.

Yes, if the goods have left the EU without submitting IE507/IE590, the declarant or his authorised representative may, on his own initiative, send message IE583 with supporting documents. A removal certificate can then be issued.

If none of this has been done, Swedish Customs will start an enquiry procedure (90 days after the discharge of the export declaration) and send message IE582 to the representative or the declarant (the person who filed the export declaration).

Yes, the declarant can be several different actors in the case of IE507, for example, a representative submitting the message on behalf of the carrier.

These messages must be submitted within 90 days of the release of the export declaration (IE529). Otherwise, Swedish Customs will open an enquiry. IE507 must be submitted before the goods are transported by ship or plane from a terminal. IE590 is submitted after the plane/ship has left the terminal.

Yes. The port or air terminal should apply for the approved place of removal and be assigned a specific place code as indicated in message IE507 (Arrival at exit). Apply here:

Approved place of exit (in Swedish)

No, Swedish Customs communicates with the party that submitted the information. There will be an online service to query the status of an export MRN.

The operator at the location for exit can send the message already when the goods arrive and during the whole time the goods are stored at the terminal. It does not matter if several days pass before the ship departs.

Post-export carriers have 90 days after the release of the export declaration to file the IE590. An enquiry procedure may only begin after 90 days.

In an export declaration, enter code 30 500 (data element 12 02) to claim STC (Single Transport Contract). This could be an AWB or a BL issued directly to a country outside the EU. No authorisation is required. Upon request from Swedish Customs, a Single Transport Contract addressed to a country outside the EU must be presented.

STC – Single Transport Contract (in Swedish)

Export followed by transit

Enquiry procedure for export (in Swedish)

Pre-departure declarations when exporting munitions and dual-use goods (in Swedish).