Future customs procedures
Procedures for amending a Presentation Notification for EIDR and supplementary declaration
Here you find information on how to amend a Presentation Notification for EIDR or supplementary declaration.
Sometimes you may need to amend a Presentation Notification for EIDR or supplementary declaration after it has been submitted. The amendment is handled in different ways depending on the stage of the processing of the notification or the customs declaration and the status of the notification or the customs declaration:
- From the moment a notification has been submitted and has been assigned Registered status, amendments can be made to the data in the notification.
- When a notification has Released status, the amendment is handled according to the process described on this page, provided that the supplementary declaration has not been submitted and received Registered status.
- After a supplementary declaration has been given Registered status, an application to amend the supplementary declaration can be submitted.
- It is not possible to request an amendment to the notification after the supplementary declaration has been given the Registered status.
- When a supplementary declaration has Supplemented status, the amendment is handled according to the process described on this page.
- A customs declaration with the Invalid status cannot be amended. Should you submit an amendment request to such a notification, the request will be rejected.
The process for amending a notification with Released status or supplementary declaration with Supplemented status.
The image below shows the process of submitting an application to amend a customs declaration or notification. Below the image, you can read descriptions of the roles and what happens at each stage.
In this context, a customs declaration is defined as follows:
- A supplementary declaration with supplemented status.
In this context, a notification is defined as follows:
- A Presentation Notification for EIDR with Released status.
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Roles
Declarant – The person making out a customs declaration via entry in their own records.
The declarant should register a Presentation Notification for EIDR, as well as a supplementary declaration. The declarant should also register an amendment request for a Presentation Notification for EIDR or supplementary declaration.
The declarant can act as the holder of an authorisation or engage a direct representative with their own EIR authorisation to present the goods to customs and file a supplementary declaration after the presentation notification. A direct representative must have direct access to the declarant’s records to obtain an EIR authorisation.
The ‘declarant’ in the context of entry in the declarant's records is the same as the ‘declarant’ in a customs declaration.
Swedish Customs will communicate with the declarant, regardless of whether the communication takes place directly with the declarant or via the declarant's representative.
Process description
1. Amendment request
The declarant draws an amendment request and lodges it digitally to Swedish Customs. An amendment request has the same format as a notification or a customs declaration and contains the same number of details. It should also contain the same LRN number as the notification or customs declaration you want to amend.
2. Receiving the request
Swedish Customs receives the amendment request and verifies that the information is correctly entered. In the event of errors, the request will be halted. A message will be sent to inform the declarant that the request for amendment cannot be processed. If the information is correct, a message will be sent to inform the declarant that amendment request has been received.
3. The amendment request is linked to a file
In the next step, Swedish Customs’ system verifies that the notification or customs declaration has a status that allows amendments. Checks are also made that the data correspond to valid authorisations.
If there are errors in these data, a message is sent to the declarant with the errors found (received with errors). The declarant then has the opportunity to correct the errors and resubmit the amendment request. Once the amendment request is complete, it is linked to the existing notification or customs declaration. The link is made through the LRN number.
4. Registered status
The declarant will be notified electronically that the request has been assigned Registered status.
5. Handling the amendment request
Swedish Customs checks the information in the amendment request to determine whether there are reasons for not authorising the amendment.
Swedish Customs always processes the most recently submitted amendment request. Therefore, if there is already an amendment request for the same case, which has been submitted but not yet decided, Swedish Customs will not take this first request into account. A message to this effect will be sent to the declarant.
If necessary, Swedish Customs will send a request for supporting documents to the declarant.
6. Receiving a notification and, where applicable, supplementing the file.
The declarant receives the digital messages that Swedish Customs sends if necessary, for example to request supporting documents.
If Swedish Customs has assessed that supporting documents need to be checked, these must be submitted via Swedish Customs' online service Uppladdning handling (Upload document). A link to the online service is included in the message, but the company you work for must have access the online services.
7. Consideration and final decision to allow or not allow the amendment request.
A final decision to allow or not allow the amendment request is made.
- If the Customs Service finds that the amendment request will have to be rejected, a consideration of this will be sent to the declarant in the amendment request, who will then have 30 days to submit an opinion.
- If the amendment request is rejected, after the declarant in the amendment request has had the opportunity to comment, the process will be closed without any changes being made. A rejection decision will be sent to the declarant in the amendment request.
- If the amendment request is authorised after consultation, a decision will be sent to the declarant in the amendment request.
8. Receiving a consideration and final decision on the amendment request
- If Swedish Customs allows the amendment request, the declarant receives a new decision based on the amended data.
- If Swedish Customs sees that the amendment request will have to be rejected, the declarant will receive a consideration. They will then have 30 days to submit an appeal.
- If the customs authority rejects the amendment request after the declarant has had the opportunity to appeal, a rejection decision will be received.
- If the amendment request is approved upon appeal, the declarant will receive a decision.
9. Information about the amendment
If the amendment is approved and affects the data filed in a previous approval for release or removal, the storage owner will be informed via an updated notification.
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