Statements on origin, issuing declarations of origin on invoices or other commercial documents – authorisations
Declarations of origin are used to certify that the goods that you are exporting originated in the EU. They are made out on invoices or other commercial documents.
Authorisation code: TVFPU
Use this authorisation to issue declarations of origin on invoices or other commercial documents, regardless of the value of the goods. Thus, you are not required to use certificates stamped by Swedish Customs or a Chamber of Commerce.
When trading with Singapore or South Korea, this authorisation is your only means to issue certificates of origin for consignments worth more than EUR 6,000. The option to use certificates stamped by Swedish Customs is not available for these countries.
When exporting originating goods to ESA or GSP Participating Countries, Japan, Canada, the United Kingdom, OCTs or Vietnam, or when re-consigning goods within the EU, to Norway or to Switzerland, you need a different authorisation. Instead, apply to become a registered exporter.
Invoice declaration, proof of origin and statement on origin
Who is eligible to be authorised?
- The company should have an EORI number;
Find out more and apply for an EORI number - The company should conduct import or export activities, or plan to conduct such activities;
- The company should be registered with the Swedish Companies Registration Office (with exceptions for sole proprietors);
- The company should regularly export originating goods to a country with which the EU has a free trade agreement;
Find countries with which the EU has a free trade agreement. - The company should be able to present documents to certify the origin of the exported goods.
Requirements on originating goods.
Find out what certificate of origin you need to attach to your application. - The company must have one or several designated persons responsible for ensuring that certificates of origin are only issued for goods that meet the requirements in the applicable free trade agreements or regulations.
Do you need authorisation?
Prior to applying, it may be worth considering whether you really need an authorisation.
Norway
Most goods that are imported to Norway are duty-free. Find out if this includes your goods. If you are not required to pay customs duty when importing goods in Norway, you normally do not need to issue a certificate of origin. You may not need a certificate of origin if you only export to Norway.
Value threshold
An authorisation is not needed if you only export low-value consignments. A EUR 6,000 value threshold applies. If the value of your consignment does not exceed this threshold, you will not need to be authorised to issue invoice declarations or declarations of origin. Remember that you still need to know if your goods are originating goods before you can issue a declaration of origin.
How to apply
To obtain an authorisation, you need to demonstrate that your company meets the requirement to retain supporting documents that certify the origin of your goods. Thus, you are required to submit an example of your company’s proof of origin, for example an origin calculation or a supplier's declaration. Without any example of proof of evidence, we cannot assess if you meet the requirements for authorisation.
Find out what proof of origin you need to attach to your application.
Apply by submitting the application form in the link below. Once you have completed the form, please print it, have it signed by an authorised company signatory and submit the original copy to Swedish Customs by mail. Attach examples of your proof of origin.
Example of a completed application.
Pdf, 988.1 kB.
Swedish Customs’ application processing procedures..
What happens once you are authorised?
It is also important to read and understand terms and conditions that apply across all types of authorisations. Please note that the provisions in the common rules on temporary revocation of an authorisation does not apply to this authorisation.
Terms and conditions that apply across all types of authorisations.
Retain all documents
In addition to the requirement to retain customs documentation in the common terms and conditions, you should also remember to retain the documents that form the basis of your origin assessment.
You must save all documents that certify the origin of the goods for at least 3 years from of the year when the certificate of origin was issued. This applies to the actual certificate of origin, as well as any supporting documentation certifying the authenticity of the certificate of origin. When trading with South Korea, the documentation should be retained for at least 5 years.
During this time period, the customs authority in the country of destination may request to perform an post clearance examination. Consequently, we recommend that you retain the documents for longer, for example for 3,5 years and 5,5 years respectively.
Your liability as an exporter and customs inspections.
Applicable provisions
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